COVID-19 Preparedness

COVID-19 Preparedness Plan for R. M. Andrews & Associates LLc.

R. M. Andrews & Associates LLc. is committed to providing a safe and healthy workplace for all our staff and customers. To ensure that, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Staff are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our staff and customers. Only through this cooperative effort can we establish and maintain the safety and health of our workplaces.

Staff are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan. R. M. Andrews & Associates LLc. Managers and supervisors have our full support in enforcing the provisions of this policy.

Our staff are our most important assets. We are serious about safety and health and keeping our staff working at R. M. Andrews & Associates LLc.. Staff involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Oregon Health Authority (OHA) guidelines, federal OSHA standards related to COVID-19 and Executive Order 20-48, and addresses:
hygiene and respiratory etiquette;

  • engineering and administrative controls for social distancing;
  • customer controls and protections for drop-off, pick-up and delivery;
  • housekeeping, including cleaning, disinfecting and decontamination;
  • prompt identification and isolation of sick persons;
  • communications and training that will be provided to managers and staff; and
  • Management and supervision necessary to ensure effective implementation of the plan.

Screening and policies for employees exhibiting signs and symptoms of COVID-19

Staff have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess staff’s health status prior to entering the workplace and for staff to report when they are sick or experiencing symptoms. Staff who report any symptoms of COVID-19 are Immediately send home any employee with COVID-19 like symptoms (cough, fever, shortness of breath, etc.) and not allow the employee to return to work until at least 72 hours after fever and other symptoms have resolved without medication.

R. M. Andrews & Associates LLc. has implemented leave policies that promote staff staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Accommodations for staff with underlying medical conditions or who have household members with underlying health conditions have been implemented.

Screening and policies for client exhibiting signs and symptoms of COVID-19

If clients are experiencing any of the following;

  • Have a new or worsening cough
  • Have a temperature above 100.3
  • Have you had shortness of breath?
  • Have you been in close contact with anyone with these symptoms or anyone who has been diagnosed with COVID-19 in the past 14 days?

Thay should cancel there session and reschedule after symptoms (cough, fever and shortness of breath) have been resolved, and fever has been resolved without medication for at least 72 hours, or at least 14 days after contact with a person sick with cough, fever, or diagnosed COVID-19.

Hand washing

Basic infection prevention measures are being implemented at our workplaces at all times. Staff are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet. All visitors to the facility will be required to wash their hands prior to or immediately upon entering the facility. Some workplaces may have hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) that can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.

Respiratory etiquette: Cover your cough or sneeze

Staff and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all staff and visitors.

Social distancing

Social distancing is being implemented in the workplace through the following engineering and administrative controls:

  • Implementing the use of Tele-mental Health
  • Clients are required to ware mask’s in the waiting area
  • Clients are required to sit 6 feet away form other clients in the waiting area
  • Clients are asked not to touch any magazines or newspapers in the waiting area
  • Staff will take there temperature at the begging of the day and end of the day and report results
  • Staff will Wash hands with soapy, warm water, for a minimum of 20 seconds between each client service
  • Client are asked to come early and wash hands before and after sessions with soapy, warm water, for a minimum of 20 seconds.
  • Hand sanitizer will be available in all offices
  • Office surface areas will be cleaned in-between sessions
  • Office seating will maintain six feet of distance between staff and clients
  • 6 fee distance will be maintained between staff and clients
  • Client will text when thay are in the parking lot and staff will text back when thay are ready for there session


Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and areas in the work environment, including restrooms, break rooms, lunch rooms, meeting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery equipment, etc.

Communications and training

This Preparedness Plan was communicated to all staff and necessary training was provided. Additional communication and training will be ongoing and provided to all staff who did not receive the initial training. Instructions will be communicated to customers about how drop-off, pick-up will be conducted to ensure social distancing between the client, the staff and other customers. Managers and supervisors are to monitor how effective the program has been implemented. Management and staff are to work through this new program together and update the training as necessary. This COVID-19 Preparedness Plan has been certified by R. M. Andrews & Associates LLc. Management and was posted throughout the workplace. It will be updated as necessary.


Appendix A – Guidance for developing a COVID-19 Preparedness Plan


CDC Coronavirus (COVID-19) –
OHA Coronavirus –


CDC Resources for businesses and employers –
CDC General business frequently asked questions –
Federal OSHA –

Hand washing

Respiratory etiquette: Cover your cough or sneeze

Social distancing


Employees exhibiting signs and symptoms of COVID-19